Transcript Key

When a transcript is received by an organization, it cannot be released to another person, agency or organization except to officials internal to your own organization or agency who have a reasonable business use for the information.

Release to other parties requires written consent of the student. For more information on student record privacy, please visit the Privacy and Release of Student Record Information webpage and the Release of Student Education Records University Policy (FERPA) (pdf).

A transcript is official when it bears the facsimile signature of the university registrar and the university seal. 

If you have questions about the authenticity of a transcript, please submit a Help Request.

The Ohio State University (Columbus, Lima, Mansfield, Marion, Newark, and the Agricultural Technical Institute, Wooster, Ohio) is accredited by the Higher Learning Commission as a degree-granting institution at the associate, baccalaureate, masters, professional and doctoral levels.

To remain in good standing an undergraduate student must maintain a 2.0 GPA. Probation is posted as formal notice that a judgment on the dismissal of a student will be made following the subsequent semester based on academic progress that semester. Students may be placed on probation by accumulating a deficiency of 15 or more credit points below that required for a 2.0 GPA or by special action of the college when preparation, progress, or the success with their Academic Program is determined to be unsatisfactory. When students do not make satisfactory progress in meeting the conditions placed by the college or school probation, they are dismissed. Dismissed students are ineligible to re-enroll until reinstated by any college or school within the university.

• The semester system replaced the quarter system for the university in summer 2012.
• The semester system replaced the quarter system for the College of Law in autumn 1984.
• The quarter system replaced the semester system in autumn 1922.
• The university operated on a semester calendar until autumn 1922

Plus and minus values were added Winter Quarter 1976.

A # notation preceding a grade denotes a course involved in the substitution of marks (forgiveness) - see Recalculation of Grades.

In times of exceptional circumstances, the university may invoke an emergency pass grading system. The Exceptional Circumstances system is applied broadly to undergraduate and graduate courses that are traditionally graded A-E, replacing lower letter grades with an Emergency Pass (PE) mark. When a PE mark is recorded, credits are earned toward graduation, but the PE is not calculated into the grade-point average. 

For undergraduate students, D+ and D grades convert to a mark of PE. For graduate students, grades of C+ through D convert to a mark of PE. E grades convert to a mark of NP (no pass), and EN grades convert to a mark of NEN (no pass, non-attendance).

All courses appearing once the student enters the Graduate School carry credit toward a graduate degree and are calculated in the graduate totals except where the statement "Undergraduate Grade Option" appears by the course. This indicates the course was taken for undergraduate credit only and has no effect on the calculation of the Graduate School totals.

An "H" prefix to the course number indicates an honors course or honors version of a course (effective July 1969)

A "T" prefix indicates a technical course which is part of a two year technical program. 

FORGIVENESS OR SUBSTITUTION OF GRADES: Students may petition their enrollment unit to repeat a course, and after completing the course the second time, have the original course credit and grade excluded from the calculation of the student’s cumulative point-hour ratio, but remain on the student’s official permanent record. The course or courses being substituted or repeated will bear the symbol "#" to the left of the grade.

Undergraduate

Graduate & Professional

Student rank in all undergraduate colleges is based on total credit hours completed and recorded. Graduate students are not ranked. Professional students are ranked according to progress within their curriculum.

Semester

Quarter

Ohio State's conversion to the semester calendar in Summer 2012 required a recalculation of academic records from quarter hours to the semester equivalent.

On April 15, 2012 the University started this recalculation, multiplying by .67 the cumulative credit hours each student has attempted and completed under the quarter system. The recalculation of cumulative statistics did not change a student's GPA or class rank.

Transcripts may be received in pdf format. All pdf transcripts will continue to be presented in portrait format and bear a facsimile signature of the university registrar and the university seal. A printed or forwarded copy of a pdf transcript is considered an unofficial copy and will display the words "PRINTED COPY" on all pages. Official pdf transcripts are only transmitted via our agent, Parchment. 

Hard copy transcripts will be printed with security features from our automated records system in portrait format. A transcript will be official when it bears the facsimile signature of the university registrar and the university seal in black ink. A black and white or color copy of this document is not an original and should not be accepted as an official institutional document.