Attendance and participation rosters

Attendance and participation rosters

To comply with Federal Title IV regulations, The Ohio State University collects information regarding whether a student begins attending or participating in each class at the beginning of the semester or session.

All instructors are required to complete a grade roster to report student participation during the first week of classes. The roster allows you to either answer "yes" the student has attended or participated in some way, or "no" the student has not attended and has not participated.

When completing the "participation roster," be cognizant of students who have made you aware of other commitments including religious holidays for which they are seeking an excused absence. View a list of religious holidays as well as the Office of Diversity and Inclusion and Office of Academic Affairs expectations for accommodations.

Participation roster is available in Faculty Center

Participation rosters (grade rosters) for the following Spring 2024 classes will be available on Sunday, January 7. Participation rosters are due from faculty on Tuesday, January 16. The first day of classes is Monday, January 8 for these sessions.

  • Full-term
  • 7-week session 1

Participation rosters (grade rosters) for the following Spring 2024 classes will be available on Tuesday, February 27. Participation rosters are due from faculty on Wednesday, March 6. The first day of classes is Wednesday, February 28 for this session.

  • 7-week session 2

View step-by-step instructions

Contact us at help.osu.edu

Frequently Asked Questions

The university is required to collect this information to be compliant with Federal Title IV requirements on federal aid. As part of our responsibility for awarding federal financial aid, we are required to track that a student has begun attending or participating in a class.

Academic engagement and active participation by a student in an instructional activity includes but is not limited to:

  1. Attending a synchronous class, lecture, recitation, or field or laboratory activity, physically or online, where there is an opportunity for interaction between the instructor and students
  2. Submitting an academic assignment (in person, email, or Carmen)
  3. Taking an assessment or exam
  4. Participating in an interactive tutorial, webinar, or other interactive computer-assisted instruction
  5. Participating in a study group, group project, or online discussion that is assigned by the instructor
  6. Interacting with an instructor about academic matters (such as an email from the student or other documentation showing that the student initiated contact with a faculty member to ask a question about an academic subject studied in the course)

Active participation does NOT include logging into an online class or tutorial without any further participation, or participating in academic counseling or advisement.

If a student does not drop the class on their own, the “EN” (failing for non-enrollment) will be submitted by the instructor at the end of the semester.

Yes, the deadline is automatically extended for any classes that meet on Monday only. Please submit your participation roster by the end of the day on Tuesday after your first class meeting.

Participation rosters are created prior to the first day of classes, and do not refresh. If a student added late and is not participating, a mark of “EN” (failing for non-enrollment) should be submitted by the instructor at the end of the semester.

A participation roster will not be available for classes created after the first day. However, if a student has failed to attend or participate during the first week, please inform the University Registrar at registrar@osu.edu.

The University Registrar reaches out to the student to confirm whether the student intends to remain enrolled. If they indicate they want to drop, or do not respond, the class will be dropped from the student’s schedule.

Changes of enrollment during the first week of classes will not be reflected on your participation roster. Instructors can simply mark the student as "no" and the University Registrar will verify if the student has already been dropped or is still enrolled.

The University Registrar will not drop any students based on the participation roster until after the waitlist process has stopped running. However, an instructional department may drop a student from the class earlier based on a request from the instructor (see faculty rule 3335-8-33. The waitlist does not add students to classes beyond the first Friday of the semester.

No, please email registrar@osu.edu to notify us of the update. Please include the student’s name, EMPLID or name.#, and class information. If, however, a student was marked “yes” but has not been in attendance and it is past the participation roster drop deadline, dis-enrolling the student is at the department’s discretion. Faculty rule 3335-8-33 allows an instructor, academic department or the University Registrar to dis-enroll a student from a course after the first week of class for non-attendance.

Please email registrar@osu.edu with the names, EMPLIDs or name.#, and class information for the students who did not attend/participate in your course.