Move Excess Hours

This exception is used to split out excess hours from a requirement. This may be done to permit the extra hours to count elsewhere or to allow hours from a course that straddles a limit to count some, but not all, of the hours toward a requirement.

In this example, the student took four hours of PSYCH 4998 and four hours between PSYCH 4999.01 and PSYCH 4999.02. They are limited to 3 hours of 4998 and four hours of 4999.xx courses, so the extra instances are being limited out and the requirement is still looking for 2 more hours to go complete.

The Elective Courses requirement is looking for 12 hours from an extensive list, but there are only 10 hours counting. There is a limit of 3 hours from PSYCH 4998 and a limit of 3 hours from PSYCH 4999.01, PSYCH 4999.01H, PSYCH 4999.02, and PSYCH 4999.02H. The audit is counting 2 hours of PSYCH 4998 and 2 hours of PSYCH 4999.01 in this requirement.

The student has taken additional instances of these courses that are not counting and fulfilling the final 2 hours needed for the electives.

There are 3 courses not in the elective requirement - PSYCH 4998 for 2 hours, PSYCH 4998 for 2 hours, and PSYCH 4999.02 for 2 hours.

Use the three dots next to the requirement name where the hours you would like to split are to open the options menu. Select “Make Exception.”

The Electives Courses requirement is shown with the menu open and "Make Exception" selected.

On the menu, select “Waive or Modify Requirement Constraint.” Please note that this will be deleted at the end of this process.

The exception options are open with "Waive or Modify Requirement Constraint" selected.

Increase the limit to 4 hours for PSYCH 4998.

The menu to make an exception is showing where 4 hours of PSYCH 4998 is now allowed to count with a note that the exception is temporary - to allow split.

Because there is a second course being split, this will need to be repeated for the PSYCH 4999.xx option.

The menu to make an exception is showing where 4 hours of PSYCH 4999.01, PSYCH 4999.01H, PSYCH 4999.02, PSYCH 4999.02H is now allowed to count with a note that the exception is temporary - to allow split.

The extra hours are counting now and can be split. This was needed to give the requirement the excess hours so there is something there that it considers excess.

The Electives courses requirement with 2 exceptions. There are 4 hours of PSYCH 4998 and 2 hours of PSYCH 4999.02 counting.

Go back to the requirement and make an exception again.

The Electives Courses requirement is shown with the menu open and "Make Exception" selected.

Select Move Excess Hours.

The exception options are open with "Move Excess hours" selected.

Enter the courses you wish to split and where you want them to go. In many cases, it may just be to the total hours requirement. For ASC, if upper division, they will also need to be moved to that requirement.

The Exception menu is open for the Elective Courses requirement. PSYCH 4998 has 1 hour split to 111 ASC-Approved hours. PSYCH 4999.01 has 1 hour split to 111 ASC-Approved hours. PSYCH 4998 has 0 hours split to Upper Division Courses. PSYCH 4999.01 has 0 hours split to Upper Division Courses.

Now there are 12 hours total and you can see the split courses.

The Elective Courses requirement shows 12 hours counting and 2 exceptions and 2 excess hours split There is a 1 hour instance of PSYCH 4998, a 2 hour instance of PSYCH 4998, a 1 hour instance of PSYCH 4999.01, a 2 hour instance of PSYCH 4999.02.

They may be shown as split in the total hours calculation.

A list of courses showing multiple instances of PSYCH 4998, 4999.01, and PSYCH 4999.02.

These two 2 exceptions need to be deleted. Click undo.

Red text of an excpetion showing the exceptions posted to allow 4 hours of PSYCH 4998 and 4 hours of PSYCH 4999.01, PSYCH 4999.01H, PSYCH 4999.02, PSYCH 4999.02H.

However, the split courses will still apply because they are within the limit.

The Elective Courses requirement shows 12 hours counting and 2 excess hours split There is a 1 hour instance of PSYCH 4998, a 2 hour instance of PSYCH 4998, a 1 hour instance of PSYCH 4999.01, a 2 hour instance of PSYCH 4999.02.