Administrative hold information and clearance procedures
Administrative Holds (Rule 3335-9-16)
With the approval of the executive vice president and provost, an administrative hold may be placed on the records or accounts of any person who fails to comply in a reasonable period of time with an obligation imposed under university rules or who has an overdue debt or fine. An administrative hold will cause certain services to be withheld, including, but not limited to: obtaining current or past term grades, registering or enrolling, being certified as eligible to obtain a degree or certificate, receiving a transcript or diploma, borrowing books or equipment, or participating in discount plans available to faculty, staff, or alumni.
The unit originating an administrative hold on the records or accounts of any person shall notify the person in writing of the obligation that is overdue by providing another itemized billing or list of actions requested, specifying when the administrative hold will become effective, and indicating the name and method of contacting an individual who can provide additional information.
Any disputes concerning the legitimacy of a hold or its processing will be resolved by the University Registrar.
If you have a hold on your record, it will be visible in the Holds box in the upper-right-hand corner of your My Buckeye Link. Details about each hold are listed in the Details link, including contact information and instructions you will need to follow to obtain a clearance of the hold.
It is important that you address your holds in a timely manner, allowing sufficient time for the hold to be cleared and thus avoid delays in services. Some holds (particularly financial holds) block the setup of enrollment appointment as well as enrollment. Always check the instructions and contact information provided in your My Buckeye Link for each hold.
|
Hold |
Reason |
Contact |
Services held |
|---|---|---|---|
|
ADM |
Student did not attend admit term |
Admission |
No service; requires admission processing |
|
ALL |
Multiple Reasons |
Buckeye Link |
All Services |
|
ALM |
Conduct under review |
Univ Enroll Review Committee |
No Enrollment Activity |
|
ALN |
Library Hold |
Univ Libraries |
All Services |
|
ALR |
Bad address for refund |
Buckeye Link |
All Services |
|
CH1 |
Balance 1-30 days delinquent |
Buckeye Link |
Financial Hold – All Services |
|
CH2 |
Balance is 31-60 days delinquent |
Buckeye Link |
Financial Hold – All Services |
|
CH3 |
Balance is 61-90 days delinquent |
Buckeye Link |
Financial Hold – All Services |
|
CH4 |
Balance is 91-120 days delinquent - Collections |
Buckeye Link |
Financial Hold – All Services |
|
CH5 |
Balance is 121+ days delinquent - Collections |
Buckeye Link |
Financial Hold – All Services |
|
CNT |
Contact Information Required |
Buckeye Link |
No Enrollment Activity – update info in My BuckeyeLink |
|
COM |
Graduation Certification |
College Office |
Graduation Certification Required – Final Transfer Transcript Needed |
|
DSB |
Second Session Disbursement Hold |
Buckeye Link |
FA Disbursement on hold; enrollment only in later session |
|
IEN |
ESL Placement Test required |
ESL Programs |
Initial Enrollment Blocked |
|
IEP |
Inside Out Participant |
UG Admission |
Initial Enrollment Blocked |
|
NCH |
Non-Sufficient Funds |
Univ Bursar |
Checks no accepted |
|
NMT |
Conduct Under Review |
Univ Enroll Review Committee |
No Initial Enrollment Activity/No Matriculation |
|
NPP |
No self-service payment plan |
Univ Bursar |
Not permitted to enroll in self-service payment plan |
|
NRF |
Multiple reasons |
Buckeye Link |
Refund on hold |
|
REG |
Multiple Reasons |
Buckeye Link |
No Enrollment Activity |
|
RGT |
Multiple Reasons |
Buckeye Link |
No Enrollment Activity; transcript withheld |
|
SAL |
Loan Past Due or Exit Interview not complete |
Univ Bursar |
No Enrollment Activity |
|
SCH |
Schedule Locked |
College Office |
No Enrollment Activity |
|
TDP |
Graduation Exit Survey not complete |
Advisor |
Transcript and Diploma held |
|
TEK |
Account in Collections |
Univ Bursar |
All Services Withheld |
|
TOP |
Delinquent TOPP Payment(s) |
Univ Bursar |
No Enrollment Activity |
|
UCF |
Unclaimed Funds |
Univ Bursar |
No Enrollment Activity |
|
WOF |
Account Transferred to Ohio Attorney General |
Ohio Attorney General |
All Services Withheld |