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Administrative hold information and clearance procedures

Administrative Holds (Rule 3335-9-16)

With the approval of the executive vice president and provost, an administrative hold may be placed on the records or accounts of any person who fails to comply in a reasonable period of time with an obligation imposed under university rules or who has an overdue debt or fine. An administrative hold will cause certain services to be withheld, including, but not limited to: obtaining current or past term grades, registering or enrolling, being certified as eligible to obtain a degree or certificate, receiving a transcript or diploma, borrowing books or equipment, or participating in discount plans available to faculty, staff, or alumni.  

The unit originating an administrative hold on the records or accounts of any person shall notify the person in writing of the obligation that is overdue by providing another itemized billing or list of actions requested, specifying when the administrative hold will become effective, and indicating the name and method of contacting an individual who can provide additional information. 

Any disputes concerning the legitimacy of a hold or its processing will be resolved by the University Registrar.  

If you have a hold on your record, it will be visible in the Holds box in the upper-right-hand corner of your My Buckeye Link. Details about each hold are listed in the Details link, including contact information and instructions you will need to follow to obtain a clearance of the hold. 

It is important that you address your holds in a timely manner, allowing sufficient time for the hold to be cleared and thus avoid delays in services. Some holds (particularly financial holds) block the setup of enrollment appointment as well as enrollment. Always check the instructions and contact information provided in your My Buckeye Link for each hold. 

 

List of administrative holds, their reason, office to contact, and services withheld due to hold. 

Hold

Reason

Contact

Services held 

ADM 

Student did not attend admit term 

Admission 

No service; requires admission processing 

ALL 

Multiple Reasons 

Buckeye Link

All Services 

ALM 

Conduct under review 

Univ Enroll Review Committee 

No Enrollment Activity 

ALN 

Library Hold 

Univ Libraries 

All Services 

ALR 

Bad address for refund 

Buckeye Link 

All Services 

CH1 

 Balance 1-30 days delinquent 

Buckeye Link 

Financial Hold – All Services 

CH2 

 Balance is 31-60 days delinquent 

Buckeye Link 

Financial Hold – All Services  

CH3 

 Balance is 61-90 days delinquent 

Buckeye Link 

 Financial Hold – All Services 

CH4 

 Balance is 91-120 days delinquent - Collections 

Buckeye Link 

 Financial Hold – All Services 

CH5 

 Balance is 121+ days delinquent - Collections 

Buckeye Link 

 Financial Hold – All Services 

CNT 

Contact Information Required 

Buckeye Link

No Enrollment Activity – update info in My BuckeyeLink 

COM 

Graduation Certification 

College Office 

Graduation Certification Required – Final Transfer Transcript Needed 

DSB 

Second Session Disbursement Hold 

Buckeye Link 

FA Disbursement on hold; enrollment only in later session 

IEN 

ESL Placement Test required 

ESL Programs 

Initial Enrollment Blocked  

IEP 

Inside Out Participant 

UG Admission 

Initial Enrollment Blocked 

NCH 

Non-Sufficient Funds 

Univ Bursar 

Checks no accepted 

NMT 

Conduct Under Review 

Univ Enroll Review Committee 

No Initial Enrollment Activity/No Matriculation 

NPP 

No self-service payment plan 

Univ Bursar 

Not permitted to enroll in self-service payment plan 

NRF 

Multiple reasons  

Buckeye Link

Refund on hold 

REG 

Multiple Reasons 

Buckeye Link

No Enrollment Activity 

RGT 

Multiple Reasons 

Buckeye Link

No Enrollment Activity; transcript withheld 

SAL 

Loan Past Due or Exit Interview not complete 

Univ Bursar 

No Enrollment Activity 

SCH 

Schedule Locked 

College Office 

No Enrollment Activity 

TDP 

Graduation Exit Survey not complete 

Advisor 

Transcript and Diploma held 

TEK 

Account in Collections 

Univ Bursar 

All Services Withheld 

TOP 

Delinquent TOPP Payment(s) 

Univ Bursar 

No Enrollment Activity 

UCF 

Unclaimed Funds 

Univ Bursar 

No Enrollment Activity 

WOF 

Account Transferred to Ohio Attorney General 

Ohio Attorney General 

All Services Withheld