Office of the University Registrar

Release of Student Information

Privacy and Release of Student Record Information


The Family Educational Rights and Privacy Act of 1974, as amended (otherwise known as FERPA), sets forth requirements regarding the privacy of student records.  FERPA governs release of records maintained by an educational institution and access to those records.  This page explains the rights of students with respect to their educational records, and outlines the University's procedures to comply with the FERPA.

Copies of the Act and any University policies related to the Act are available online through the University Registrar’s website at; http://registrar.osu.edu/policies/privacy_release_student_records.pdf and from the Student Service Center or College Offices. Questions concerning FERPA should be referred to the University Registrar, your college/extended campus office, or the office that maintains the student record in question.

Release of Student Record Information is generally not done by The Ohio State University without the expressed, written consent of the student. There are some exceptions regarding Directory Information, emergency situation, subpoenas (lawfully issued), parent requests of a dependent student and an educational “need to know” (to appropriate faculty or staff of Ohio State).

Directory Information includes the following and may be released without the student's consent: name, local address, home address, local telephone number, home telephone number, college of enrollment, major, campus attended, status (including current enrollment, full-time/part-time enrollment, dates of attendance, etc.), participation in officially recognized activities and sports, weight and height of members of athletic teams.

Students have the right to withhold the release of Directory Information, visible on “Find People”. To do so, a student must designate “I wish to withhold the release of my Directory Information” in his or her Student Center.  It should be noted that if a student asks for Directory Information to be withheld, it will be withheld from a variety of sources, including: the student, friends, relatives, prospective employers, honor societies, and the news media. Each student is advised to carefully consider the consequences of a decision to withhold Directory Information. Information regarding e-mail address, previous dates of attendance, degrees and awards received (to include honors, majors, minors and specializations), previous educational agencies or institutions attended is always considered releasable.

For more details please review our Privacy and Release of Student Education Records. The Release of Information Authorization forms are available at the Student Service Center, 1st Floor Student Academic Services Building, 281 W. Lane Avenue, Columbus, Ohio 43210.

Students desiring to withhold release of Directory Information will be asked to acknowledge agreement with the following statement of understanding regarding the implications of a "no release" shown in the screen shot below:

 

The right to review records is effective once a student is enrolled. They have the right to review their educational records, except for those excluded by law, such as: Records kept by a campus health processional, parent financial records and confidential letters of reference.

Educational records are not maintained at The Ohio State University in any one central office, but are kept in the respective colleges and schools, the Graduate School, graduate departments, extended campus offices, the Office of the University Registrar, the Office of Student Financial Aid, the Office of Admissions, Office of Student Affairs, etc. For a complete list of offices which maintain education records, please contact your college/extended campus office or the Office of the University Registrar.

Questions regarding the review of individual student records should be directed to the specific location and custodian of the records for that unit. If a student encounters any difficulty in reviewing the appropriate educational record, the questions should be referred to the University Registrar’s office or to the Student Advocacy Center.

A student may challenge the content or the right to review a student record by notifying the University Registrar in writing. The University Registrar will promptly review any such allegations.